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How to set up day rate billing codes and submit day rate claims to Collaborate MD via the Encounter Transmission Table (ETT).
Keeping track of flat day rate billing through Alleva is easier than ever before with Encounter Transmission! If you are charging by service (per individual session, group session, etc., check out this article HERE.)
If you already pay for an Alleva x CMD integration, you can request to upgrade your integration to these new capabilities at no additional cost. If you are looking to add a CMD integration, please reach out to our team to discuss the additional cost and set up process.
How to create day rate billing codes:
- Navigate to System Settings > Master Drop Downs > Billing Codes for Encounter Transmission. Select "Add Billing Code" and enter all relevant information.
- Select the level of care that the day rate is associated with. Not all levels of care allow for a day rate as these are usually billed by specific services provided (outpatient for example.) Select "Drop daily service onto ETT".
- Associate a Provider so that their NPI will be tied to the claims. You can choose to either automatically select the medical provider associated with each client's chart in the staff assignments drop down, or select a provider that will be associated regardless of client. If you go with the second option, the provider drop down consists of users with the "Provider" checkbox selected in User Management:
4. Enter all other information and select "Create".
Done!! 🎉 🎉 Now a charge will be created in the Encounter Transmission tab for each day that a client is at that level of care. Here is what a day rate service looks like on the Encounter Transmission table:
